Terms of use – online visa applications

I understand that I may be required to provide additional documents before the application will be processed.

I am aware that the Swedish Migration Authorities may request additional documents if necessary.

I understand that if I am granted a visa a travel and health insurance must in some cases be presented before I can travel.

I am informed that notification whether my visa is granted may be sent by e-mail or by post.

I am aware that the visa fee is not refunded if the visa is refused.

Applicable in case a multiple-entry visa is applied for. I am aware of the need to have an adequate travel medical insurance for my first stay and any subsequent visits to the territory of Member State.

I am aware of and consent to the following: the collection of the data required by this application form and the taking of my photograph and, if applicable, the taking of fingerprints, are mandatory for the examination of the visa application; and any personal data concerning me which appear on the visa application form, as well as my fingerprints and my photograph will be supplied to the relevant authorities of the Member States and processed by those authorities, for the purposes of a decision on my visa application.

Such data as well as data concerning the decision taken on my application or a decision whether to annul, revoke or extend a visa issued will be entered into, and stored in the Visa Information System (VIS) (1) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purpose of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination. Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences. The authority of the Member State responsible for processing the data is: The Swedish Migration Agency, 601 70 Norrköping, Sweden.

I am aware that I have the right to obtain in any of the Member States notification of the data relating to me recorded in the VIS and of the Member State which transmitted the data, and to request that the data relating to me which are inaccurate be corrected and that data relating to me processed unlawfully be deleted. At my express request, the authority examining my application will inform me of the manner in which I may exercise my right to check the personal data concerning me and have them corrected or deleted, including the related remedies according to national law of the State concerned. The national supervisory authority of that Member State The Swedish Data Inspection Board, Box 8114, 104 20 Stockholm, Sweden will hear claims concerning the protection of personal data.

I declare that to the best of my knowledge all particulars supplied by me are correct and complete. I am aware that any false statements will lead to my application being rejected or to the annulment of a visa already granted and may also render me liable to prosecution under the law of the Member State
which deals with the application.

I undertake to leave the territory of the Member State before the expiry of the visa, if granted. I have been informed that possession of a visa is only one of the prerequisites for entry into the European territory of the Member States. The mere fact that a visa has been granted to me does not mean that I will be entitled to compensation if I fail to comply with the relevant provisions of Article 5 (1) of Regulation (EC) No 562/2006 (Schengen Borders Code) and I am therefore refused entry. The prerequisites for entry will be checked again on entry into European territory of the Member States.

Handling personal information

The Swedish Migration Agency processes personal information collected via this electronic service. This is done in accordance with EU regulations and directives, Regulations (2001:720) concerning the official treatment of personal information in accordance with the Aliens and citizenship legislation. The register statutes contain further conditions concerning how information can be used without the permission of the registered person. The Migration Agency processes personal information in accordance with the regulations in the Personal Information Act (1998:204).

In addition to the legislation referred to above, the Migration Agency also process information pursuant to EU Regulations and Directives. Under this electronic service, personal information is processed in accordance with Regulation (EC) No 767/2008 of the European Parliament and the Council of 9 July 2008 concerning the Visa Information System (VIS) and the exchange of data between Member States on short-stay visas (VIS Regulation).

Personal information authority  

The Swedish Migration Agency is the authority responsible for handling the personal information that you provided through these electronic services. Exceptions can occur in those cases where another authority or business processes personal information.   

Intention of use

The Swedish Migration Agency saves personal information in order to process an application. Your personal information is processed in order to identify you. Your personal information is also used in closely related functions such as a register of applicants and submitted documents, and in order to preserve applications.  We also keep personal information about you when you ask questions on our web site to provide you with a better answer.  

Disclosure of personal information

Your personal information may be disclosed, after a security assessment according to Swedish law, to those who need access to it. This may concern a disclosure due to a judicial obligation, or for statistic use or job-related issues when the information is essential to carry out official duties. The Swedish Migration Agency can send forward the personal information that you have sent through our website, if the Migration Agency is not the proper authority. Transference of personal information is carried out in accordance with the Register, Personal Information and Secrecy legislation.

Any transfer of information is also subject to the conditions of the VIS regulation.

Right to request information  

According to section 26 of Personal Information Act (1998:204) you have the right to demand access once every calendar year to an extract from the registers (the personal information about you that is stored at the Swedish Migration Agency).  If you wish to see this information, you must file a written signed request to the Migration Agency. Your request shall, according to the Personal Information Act be in writing and cannot be sent by e-mail. Send your request to the Swedish Migration Agency Administration Services, 601 70 Norrköping.   

Anyone has a right to access the information about him or herself that is registered in the VIS and to know which Member State that transferred that information to the VIS. Anyone can request that inaccurate information about him or herself that has been registered is corrected and that any information registered without legal basis is deleted.

Right to request correction  

According to section 28 of the Personal Data Act you also have the right to request correction if a government agency has treated your personal information incorrectly.

Use of personal information by other authority or the company

Processing can also be done by another government agency provided that the authority has the right to process personal information. That authority or company can in such cases be responsible for personal information.  


To protect your personal information the Swedish Migration Agency uses physical and electronic protection which fulfils current safety demands. But if you use a public computer e.g. in a library or Internet café, you should be restrictive since you cannot know what is installed on that computer. For example, you do not know whether it has a current and updated virus shield. It is also important that you close down your browser when you have finished and leave the computer. The Migration Agency's website has a built in safety function. If you don't click on a button in the online application service in 60 minutes, the session will be closed.

Limitations of responsibility  

You use the Swedish Migration Agency's online service that is available as it stands and without any form of guarantee for accuracy, quality or that they are available for use. Any inaccurate information on the website does not influence the sorting process of individual applications. All information which you or an accepted third party submits about you must be truthful and correct. A decision can be revoked if it is based on deliberately submitted false information.


Last updated: 2017-05-12