Employing students who are in Sweden

Here you will find information about what applies when you want to employ someone from a non-EU country who is studying in Sweden at a university or university college.

Working while studying

A student who has a residence permit for studies at a university or university college in Sweden may work without a work permit while studying.

Working after studies

If you wish to employ a foreign student in Sweden after they have completed their studies, they need a work permit. To be able to be granted a work permit without having to leave the country the student should

  • have a residence permit for studies at a university or university college
  • have completed at least 30 credits or one semester of postgraduate studies in Sweden
  • submit a work permit application before their residence permit for studies expires.

For a student to be eligible to receive a work permit while they are still in Sweden all of the requirements above must be met. Otherwise the student must apply from their country of origin or from the country where they have permission to live.

Learn more about the requirements which must be met for your intended employee to be granted a work permit.

Read more about how to employ a foreign student as a visiting researcher.

Complete an offer of employmentexternal link, opens in new window

1

Advertising

You must advertise the position so that all residents in Sweden, the EU/EEA and Switzerland can apply for the job. You do this by advertising for at least ten days in the Swedish Public Employment Service (Arbetsförmedlingen) job bank. Advertisements in Arbetsförmedlingen's job bank are also visible in the European job bank EURES.

If you choose to advertise in some other way you must show that this advertising corresponds to EURES and has been accessible in all EU/EEA countries and Switzerland.

The advertising requirement only applies when recruiting new employees. You do not need to advertise the position if the student was employed by you while they had a residence permit for studies

The Swedish Public Employment Service's websiteexternal link, opens in new window

2

Complete an offer of employment

Log in using e-legitimation to complete an offer of employment. When you have begun working on an offer of employment, you can at any time log out for later, log in to continue.

In the offer of employment you provide information about the company, the position and the person you intend to employ. You will need the name, date of birth, citizenship, education and email address for the person who will be working for you, as well as the Swedish Standard Classification of Occupations (SSYK) code (according to SSYK2012) for the relevant profession or occupation. You can find the SSYK codes below, or on the Statistics Sweden (SCB) website.

It is important that you provide a valid email address for your intended employee as this will be the address through which he or she will later apply for a work permit.

For a company with a subsidiary branch in Sweden, the branch is responsible for documenting the applicable terms of employment in the offer of employment, as well as providing further information to the Swedish Migration Agency where necessary.

Learn more about e-legitimationexternal link, opens in new window

The Migration Agency's SSYK12 code documentPDF

Statistics Swedenexternal link, opens in new window

3

Send the offer of employment to the relevant trade union

Once the offer of employment is complete, you save it to your computer. You then send the offer of employment and the form for the trade union statement to the trade union relevant for the work that your employee will carry out. They will then return the statement to you.

Affiliates of LO, The Swedish Trade Union Confederationexternal link, opens in new window

Affiliated unions of SACO, The Swedish Confederation of Professional Associationsexternal link, opens in new window

Affiliates of TCO, The Swedish Confederation for Professional Employeesexternal link, opens in new window

4

Enclose documents

When you receive the trade union statement, scan or photograph it. Then log back in and upload the statement. Log in by clicking on the link "Complete an offer of employment" at the top of this page.

Industries with higher demands

If your company operates in an industry where higher demands apply you must also include documents showing that you have the means to pay salaries for at least three months for the persons you intend to employ. Ways of doing this include for example

  • documents showing liquid assets or cheque credits
  • balance sheets and income statements for previous and current year.

If you have previously employed persons who have been granted work permits by working for you, you must also include the company's tax account statements for the last three months. The tax account statement shall show paid social security contributions. You should also include documents showing that the previous employees had health insurance, life insurance, industrial injury insurance and occupational pension insurance throughout the period in which they had work permits in Sweden.

When employees later apply for a work permit they will only be able to see the offer of employment and the trade union statement. Other uploaded documents will not be visible to the employee.

Industries where higher demands applies

Newly founded businesses

If you are running a newly founded business (one which has been operating for less than a year) you must include documents showing that you have the means to pay salaries for at least three months for the persons you intend to employ. Ways of doing this include for example

  • documents showing liquid assets or cheque credits
  • balance sheets and income statements for the current year
  • agreements entered regarding ongoing or forthcoming assignments.

If you have previously employed persons who have been granted work permits by working for you, you must also include the company's tax account statements for the last three months. The tax account statement shall show paid social security contributions. You should also include documents showing that the previous employees had health insurance, life insurance, industrial injury insurance and occupational pension insurance throughout the period in which they had work permits in Sweden.

When employees later apply for a work permit they will only be able to see the offer of employment and the trade union statement. Other uploaded documents will not be visible to the employee.

As agent for the employer

If you are the employer's agent you should include a power of attorney from the employer stating that you are authorised to represent the employer.

Power of Attorney, form number 107011PDF

5

Complete the employer's part of the application

When you have enclosed all documents your part of the application is completed. The person who is to work for you will receive an email with instructions on how to fill in their part of the application. Under "My offers of employment" you can see if the employee has begun their application and when it is submitted. Log in by clicking on the link "Complete an offer of employment" at the top of this page.

Certified employers and relocation companies

If the employer is certified by the Migration Agency or if the relocation company representing the employer is certified you can, if you wish, continue filling in information about the employer and apply for a work permit. The certified employer or relocation company will then need a power of attorney from the employer and copies of the pages in the employee's passport which show personal information, period of validity and whether the person has permission to live in countries other than their country of origin.

If the employee's family is also coming to Sweden you apply for residence permits for them at the same time. You will also need a power of attorney from the family as well as copies of the family members' passports and documents showing how they are related to each other, for example marriage certificates and birth certificates. You complete the application by paying the application fee using a Visa or Mastercard.

6

The Migration Agency processes the application

You and the intended employee will receive an email once the employee's application is received by the Swedish Migration Agency. The Migration Agency will contact you or the employee if it needs more information.

For the Swedish Migration Agency to make a decision about your application, all the details need to be filled in and all necessary documents enclosed. This means that the processing time will be shorter if all the necessary information is included from the start than if information is added afterwards. Note that the Migration Agency may in some cases need to further examine the application even if you have included all the required information and documents.

Processing times for work permits

7

Decision

As the employer you are notified by mail once a decision is made. If you want to know the reasons for the decision, you will need a power of attorney from the employee. If the employee is in Sweden, the decision will be sent by mail to the address they have stated.

8

Notify the Swedish Tax Agency

When you employ someone from a non-EU country, you must notify the Swedish Tax Agency. This is done by completing the form “Notification – Employment of a foreigner SKV 1160” with the name, address and employment period of the person who will be working for you. The form can be found on the Swedish Tax Agency's website.

You must keep copies of any documents proving that the person has the right to stay and work in Sweden. These documents must be kept on file during the entire employment period and for 12 months after the employment has ended.

Swedish Tax Agency's websiteexternal link, opens in new window

Learn more about the rules that apply once a person has received their decision

The Migration Agency's online services are designed for PC (Windows) and Mac (OS X) with modern browsers.

If you are unable to complete an offer of employment online

If you are unable to complete an offer of employment online, fill out Offer of Employment, number 232011 (Anställningserbjudande). If the job offer is for more than one person with the same tasks and terms of employment, fill out Namnlista, number 234011 (Name List), as well and enclose it with the Offer of Employment, number 232011. Send the form to the employee, to be submitted along with their application for a work permit at a Swedish embassy or consulate-general.

Offer of employment, form number 232011 (in English and Swedish)PDF

Namnlista, form number 234011 (only in Swedish)PDF

Last updated: 2017-09-26

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