If the person will apply for a work permit

When you are employing someone who is a non-EU national, the person will in most cases need a work permit.

Information for employers wishing to hire holders of work permits in Sweden who are applying for extensions

In the case of an application for an extension of a work permit, the Migration Agency checks that the conditions for a work permit have been met during the periods of validity of each of the prospective employee’s previous work permit periods. For applications to be complete, the employee needs to submit documents that show that salary and insurance requirements have been met for each month you have held a work permit in Sweden.

Sometimes other rules applies

If you are employing a person who has been an asylum seeker, a person who has travelled to Sweden as your prospective employee, or if the job comes under the heading of Special Rules for Certain Occupations, other rules apply.

Application for work permit for certain occupations and countries

When employing a person who has been an asylum seeker

Employing someone who has travelled to Sweden as your prospective employee

Employing EU citizens

Complete an offer of employmentexternal link, opens in new window

1

Advertising

When recruiting new employees you must advertise the position so that all residents in Sweden, the EU/EEA and Switzerland can apply for the job. You do this by advertising for at least ten days in the Swedish Public Employment Service (Arbetsförmedlingen) job bank. Advertisements in Arbetsförmedlingen's job bank are also visible in the European job bank EURES.

If you choose to advertise in some other way you must show that this advertising corresponds to EURES and has been accessible in all EU/EEA countries and Switzerland.

The advertising requirement only applies when recruiting new employees. Advertising is not required if a person with an overseas employer is assigned to perform work in Sweden. Nor is it required if an employee is transferred within a company group as long as the position remains abroad. However, if the position is moved to Sweden this counts as a new recruitment and this means that the position must be advertised and the person you intend to employ must apply for a new work permit.

The Swedish Public Employment Service's websiteexternal link, opens in new window

2

Complete an offer of employment

Log in using e-legitimation to complete an offer of employment. When you have begun working on an offer of employment, you can at any time log out for later, log in to continue.

In the offer of employment you provide information about the company, the position and the person you intend to employ. You will need the name, date of birth, citizenship, education and e-mail address for the person who will be working for you, as well as the Swedish Standard Classification of Occupations (SSYK) code (according to SSYK2012) for the relevant profession or occupation. You can find the SSYK codes below, or on the Statistics Sweden (SCB) website.

It is important that you provide a valid e-mail address for your intended employee as this will be the address through which he or she will later apply for a work permit.

For a company with a subsidiary branch in Sweden, the branch is responsible for documenting the applicable terms of employment in the offer of employment, as well as providing further information to the Swedish Migration Agency where necessary.

Learn more about e-legitimationexternal link, opens in new window

Search for SSYK2012 codePDF

Statistics Swedenexternal link, opens in new window

3

Send the offer of employment to the relevant trade union

Once the offer of employment is complete, you save it to your computer. You then send the offer of employment and the form for the trade union statement to the trade union relevant for the work that your employee will carry out. They will then return the statement to you.

Affiliates of LO, The Swedish Trade Union Confederationexternal link, opens in new window

Affiliated unions of SACO, The Swedish Confederation of Professional Associationsexternal link, opens in new window

Affiliated unions of TCO, The Swedish Confederation for Professional Employeesexternal link, opens in new window

4

Enclose documents

When you receive the trade union statement, scan or photograph it. Then log back in and upload the statement. Log in by clicking on the link Complete an offer of employment at the top of this page.

Industries with higher demands

If your company operates in an industry where higher demands apply you must also enclose documents showing that you have the means to pay salaries for at least three months for the persons you intend to employ. Ways of doing this include for example:

  • annual reports or annual accounts for the previous financial year
  • balance sheets and income statements for the current fiscal year
  • liquid fund on deposit with the bank or an overdraft checking line of credit
  • contracts for ongoing and future assignments.

If you have previously employed persons who have been granted work permits by working for you, you must also enclose the company's tax account statements for the last three months. The tax account statement shall show paid social security contributions. You should also enclose documents showing that the previous employees had health insurance, life insurance, occupational injury insurance and occupational pension insurance throughout the period in which they had work permits in Sweden.

When employees later apply for a work permit they will only be able to see the offer of employment and the trade union statement. Other uploaded documents will not be visible to the employee.

Industries where higher demands applies

Newly founded businesses

If you are running a newly founded business (one which has been operating for less than a year) you must encloce documents showing that you have the means to pay salaries for at least three months for the persons you intend to employ. Ways of doing this include for example:

  • documents showing liquid assets or cheque credits
  • balance sheets and income statements for the current year
  • agreements entered regarding ongoing or forthcoming assignments.

If you have previously employed persons who have been granted work permits by working for you, you must also enclose the company's tax account statements for the last three months. The tax account statement shall show paid social security contributions. You should also enclose documents showing that the previous employees had health insurance, life insurance, occupational injury insurance and occupational pension insurance throughout the period in which they had work permits in Sweden.

When employees later apply for a work permit they will only be able to see the offer of employment and the trade union statement. Other uploaded documents will not be visible to the employee.

As agent for the employer

If you are the employer's agent you should include a power of attorney from the employer stating that you are authorised to represent the employer.

Power of Attorney, form number 107011PDF

5

Complete the employer's part of the application

When you have enclosed all documents your part of the application is completed. The person who is to work for you will receive an e-mail with instructions on how to fill in their part of the application. Under "My offers of employment" you can see if the employee has begun their application and when it is submitted. Log in by clicking on the link "Complete an offer of employment" at the top of this page.

Certified employers and relocation companies

If the employer is certified by the Migration Agency or if the relocation company representing the employer is certified you can, if you wish, continue filling in information about the employer and apply for a work permit. The certified employer or relocation company will then need a power of attorney from the employer and copies of the pages in the employee's passport which show personal information, period of validity and whether the person has permission to live in countries other than their country of origin.

If the employee's family is also coming to Sweden you apply for residence permits for them at the same time. You will also need a power of attorney from the family as well as copies of the family members' passports and documents showing how they are related to each other, for example marriage certificates and birth certificates. You complete the application by paying the application fee using a Visa or Mastercard.

Learn more about certification with the Swedish Migration Agency (in Swedish)

6

The Migration Agency processes the application

You and the intended employee will receive an e-mail once the employee's application is received by the Swedish Migration Agency. The Migration Agency will contact you or the employee if it needs more information.

For the Swedish Migration Agency to make a decision about your application, all the details need to be filled in and all necessary documents enclosed. This means that the processing time will be shorter if all the necessary information is included from the start than if information is added afterwards. Note that the Migration Agency may in some cases need to further examine the application even if you have included all the required information and documents.

Processing times for work permits

7

Decision

As the employer you are notified by mail once a decision is made. If you want to know the reasons for the decision, you will need a power of attorney from the employee.  The employee will receive an e-mail confirming that a decision has been made. The actual decision is given to the employee by the Swedish embassy or consulate-general in their country. If the employee is in Sweden, the decision will be sent by mail to the address they have stated.

The employee should have their work permit granted before travelling to Sweden and starting work. Persons granted permits for three months or more will also receive a residence permit card. Persons who need entry visas to travel to Sweden are given their card by the embassy or consulate-general. The card is to be presented along with the passport upon entry and proves that the person has the right to reside in Sweden. It takes up to four weeks to produce and deliver the card.

Persons able to travel to Sweden without an entry visa submit documentation for a residence permit card at the Migration Agency in Sweden. However, the employee must request and have their work permit issued before they travel to Sweden.

Learn more about residence permit cards

Countries whose citizens need an entry visa for travel to Swedenexternal link, opens in new window

8

Notify the Swedish Tax Agency

When you employ someone from a non-EU country, you must notify the Swedish Tax Agency. This is done by completing a form with the name, address and employment period of the person who will be working for you. The form can be found on the Swedish Tax Agency's website.

You must keep copies of any documents proving that the person has the right to stay and work in Sweden. These documents must be kept on file during the entire employment period and for 12 months after the employment has ended.

You only need to inform the Swedish Tax Agency (Skatteverket) when you employ a person for the first time. With an application for an extension, you do not need to inform Skatteverket.

Swedish Tax Agency's websiteexternal link, opens in new window

Learn more about the rules that apply once a person has received their decision

The Migration Agency's online services are designed for PC (Windows) and Mac (OS X) with modern browsers.

If you are unable to complete an offer of employment online, fill out Offer of Employment, number 232011 (Anställningserbjudande). If the job offer is for more than one person with the same tasks and terms of employment, fill out Namnlista, number 234011 (Name List), as well and enclose it with the Offer of Employment, number 232011. Send the form to the employee, to be submitted along with their application for a work permit at a Swedish embassy or consulate-general.

Offer of employment, form number 232011 (in English and Swedish)PDF

Namnlista, form number 234011 (only in Swedish)PDF

Last updated: 2017-07-17

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