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Terms of use – online visa applications

I understand that I may be required to provide additional documents before the application will be processed.

I am aware that the Swedish Migration Authorities may request additional documents if necessary.

I understand that if I am granted a visa a travel and health insurance must in some cases be presented before I can travel.

I am informed that notification whether my visa is granted may be sent by email or by post.

I am aware that the visa fee is not refunded if the visa is refused.

Applicable in case a multiple-entry visa is applied for. I am aware of the need to have an adequate travel medical insurance for my first stay and any subsequent visits to the territory of Member State.

I am aware of and consent to the following: the collection of the data required by this application form and the taking of my photograph and, if applicable, the taking of fingerprints, are mandatory for the examination of the visa application; and any personal data concerning me which appear on the visa application form, as well as my fingerprints and my photograph will be supplied to the relevant authorities of the Member States and processed by those authorities, for the purposes of a decision on my visa application.

Such data as well as data concerning the decision taken on my application or a decision whether to annul, revoke or extend a visa issued will be entered into, and stored in the Visa Information System (VIS) (1) for a maximum period of five years, during which it will be accessible to the visa authorities and the authorities competent for carrying out checks on visas at external borders and within the Member States, immigration and asylum authorities in the Member States for the purpose of verifying whether the conditions for the legal entry into, stay and residence on the territory of the Member States are fulfilled, of identifying persons who do not or who no longer fulfil these conditions, of examining an asylum application and of determining responsibility for such examination. Under certain conditions the data will be also available to designated authorities of the Member States and to Europol for the purpose of the prevention, detection and investigation of terrorist offences and of other serious criminal offences. The authority of the Member State responsible for processing the data is: The Swedish Migration Agency, 601 70 Norrköping, Sweden.

I am aware that I have the right to obtain in any of the Member States notification of the data relating to me recorded in the VIS and of the Member State which transmitted the data, and to request that the data relating to me which are inaccurate be corrected and that data relating to me processed unlawfully be deleted. At my express request, the authority examining my application will inform me of the manner in which I may exercise my right to check the personal data concerning me and have them corrected or deleted, including the related remedies according to national law of the State concerned. The national supervisory authority of that Member State The Swedish Data Inspection Board, Box 8114, 104 20 Stockholm, Sweden will hear claims concerning the protection of personal data.

I declare that to the best of my knowledge all particulars supplied by me are correct and complete. I am aware that any false statements will lead to my application being rejected or to the annulment of a visa already granted and may also render me liable to prosecution under the law of the Member State
which deals with the application.

I undertake to leave the territory of the Member State before the expiry of the visa, if granted. I have been informed that possession of a visa is only one of the prerequisites for entry into the European territory of the Member States. The mere fact that a visa has been granted to me does not mean that I will be entitled to compensation if I fail to comply with the relevant provisions of Article 5 (1) of Regulation (EC) No 562/2006 (Schengen Borders Code) and I am therefore refused entry. The prerequisites for entry will be checked again on entry into European territory of the Member States.

Processing of personal data

The Swedish Migration Agency processes personal data collected in this context. The Swedish Migration Authority processes personal data in accordance with, inter alia, the EU's General Data Protection Regulation (GDPR) and the Swedish Migration Agency's register regulation -- i.e., the Act on the Personal Data of Aliens (2016:27). The Act on the Personal Data of Aliens contains, inter alia, provisions whereby the personal data may be processed without you, as data subject, having to give your consent.

In addition to the legislation referred to above, the Migration Agency also process information pursuant to EU Regulations and Directives. Under this electronic service, personal information is processed in accordance with Regulation (EC) No 767/2008 of the European Parliament and the Council of 9 July 2008 concerning the Visa Information System (VIS) and the exchange of data between Member States on short-stay visas (VIS Regulation).

Responsibility of the Swedish Migration Agency

Personal data is collected by the Swedish Migration Agency, which is the data controller and is responsible for the processing of personal data in this service. We are also responsible for checking to ensure that the information you use when logging in is correct.

There may be exceptions in cases where the personal data is being processed by another public authority or organisation.

The service is provided as is, and without guarantees regarding errors, quality or accessibility for use.

Processing of personal data at another authority or organisation

Processing can also be done at another public authority or organisation, provided that this authority or organisation has the right to process the personal data in question. In such cases, the authority or organisation in question can be responsible for the processing of personal data.

Purpose of processing 

The Swedish Migration Agency processes your personal data for a number of purposes. The Swedish Migration Agency saves personal data so that it will be possible to carry out the application process, i.e. to process a case concerning e.g. reception or settlement. Furthermore, the Swedish Migration Agency will process your personal data to identify you as part of the processes of compiling statistics, registration, follow-up, planning, retrieval of decisions, disclosure of data to other authorities, and performing checks. Your personal data is also used in the register of applicants, and in archiving.

What data

The data that the Swedish Migration Agency intends to collect and process includes, but is not limited to: name, personal identity number, address, contact details and other information necessary in e.g. the processing of a case.

Transfer of personal data

After being examined, your personal data may be disclosed, to parties that need to access the data due to a legal obligation, for a purpose of general interest such as the collection of statistical data, or for a purpose connected with the exercise of the functions of a public authority where it is necessary to process the data. The Swedish Migration Agency may forward personal data provided via the website if the Agency is the wrong authority for the information to be addressed to, and it should be passed on in order to end up with the right recipient. The transfer of personal data takes place in accordance with personal data- or confidentiality legislation.

Any transfer of information is also subject to the conditions of the VIS regulation.

Rights

You have the right to receive information from the Swedish Migration Agency regarding what data about you is processed, and you can request correction, transfer, deletion or restriction of your personal data.

Our address is: Swedish Migration Agency, 601 70 Norrköping. Website: www.migrationsverket.se; telephone: 077-123 52 35 ; Organisation ID: 202100-2163.

In regards to requests for deletion, it is important to understand that, as a general rule, national archival regulations require that personal data be stored.

You can contact the Swedish Migration Agency's Data Protection Officer at dataskyddsombud@migrationsverket.se if you have questions about personal data processing. You also have the right to file a complaint with the Swedish Data Protection Authority if you feel that the Swedish Migration Agency is processing your personal data in a wrong or wrongful manner

Anyone has a right to access the information about him or herself that is registered in the VIS and to know which Member State that transferred that information to the VIS. Anyone can request that inaccurate information about him or herself that has been registered is corrected and that any information registered without legal basis is deleted.

Your responsibility

The service may only be used in a manner that is compliant with the terms of use. You are responsible for protecting your log-in data, and have an obligation to follow any instructions regarding the use of the service. The log-in data may not be transferred to anyone else.

The Swedish Migration Agency may bar you if you do not comply with the terms of use, or do something that violates regulations, decisions by public authorities, or the instructions provided regarding the service.

Security

In order to prevent access to information about you, there is electronic protection, compliant with security requirements, in place.

Be careful about using a public computer, because you do not know what is installed on this computer, or whether it has functional virus protection. It is also important that you log out, close the browser, and clear out cookies when you are finished and are going to leave the computer.

Based on legal regulations for personal data and information security, the processing of your personal data and other application information will be logged. This serves, among other things, to ensure traceability in case the service is misused.

Operation and maintenance

The Swedish Migration Agency has the right to restrict accessibility due to development or maintenance, for safety-related or operational reasons, or to make changes to the service.

The Swedish Migration Agency shall inform you, if possible, of any planned interruptions, and shall try to minimise the time of the interruptions and strive to minimise their impact on you as much as possible. Information about changes is available via the Swedish Migration Agency's website.

Closure of the service

The Swedish Migration Agency may close down the service, in whole or in part. You will be notified when this is done. The notification will be done via the Swedish Migration Agency's website at least 30 days before closure.

Supplements and amendments to the terms of use

The Swedish Migration Agency has the right to amend and supplement the Terms of Use. The Agency will notify you of the changes if they are not of minor importance.

Applicable law

These Terms of Use shall be interpreted and applied in accordance with Swedish law.

Migrationsverket

Last updated: 2018-10-26