Visas for business trips and to attend conferences
If you are visiting Sweden on a business or conference trip and are a citizen of a non-EU country, you may need a visa. A visa is a permit to travel to and stay in a country for a limited period. To be granted a visa, you need an invitation from the company or person who is arranging the conference. You must show that you have enough money for your keep and for your home trip. You also need health insurance that covers the costs if you become ill during your visit to Sweden.
Requirements for obtaining a visa
If you wish to visit Sweden and the other Schengen countries, you must have
- a passport that is valid for a minimum of three months after your visa has expired and which has been issued in the last ten-year period
- an invitation from the company or the organisation arranging the conference
- money for your keep and for the journey home. Sweden requires that you have SEK 450 for each day spent in Sweden. In certain circumstances, this amount may be lower, for example in the case of a young child, if the cost of food and accommodation is paid in advance or if you are going to stay with relatives or friends. You must be able to demonstrate that you have sufficient funds for your keep with the help, for example, of bank statements or a document in which the person inviting you to Sweden promises to meet all expenses during the visit
- individual medical travel insurance which covers the costs which could arise as a result of emergency medical assistance, emergency hospitalisation or medical repatriation. The insurance should cover costs of at least EUR 30,000 and be valid in all the Schengen country.
You should also be able to describe the purpose of the visit. The embassy will also make an assessment of how likely it is that you will leave Sweden before the time of your visa expires. If the embassy considers that there is reasonable doubt that you will leave Sweden and Schengen before your visa expires, a visa will not be granted.
Requirements of Swedish embassies and consulates
Some requirements differ from country to country. It is therefore important that you check what applies in your case. The requirements may change depending on the current circumstances. You will find more information on the website of the relevant embassy. Click on the link at the bottom of the page find the appropriate embassy.
Special agreement for certain countries
Special rules apply for citizens of Albania, Armenia, Azerbaijan, Bosnia-Herzegovina, Georgia, Macedonia, Moldova, Montenegro, Russia, Serbia and Ukraine due to the Visa Facilitation Agreement concluded between these countries and the EU. More information about this agreement can be obtained from the embassies and consulates of the EU Member States in these countries.
Applying for a visa
You should hand in your visa application to a Swedish embassy or consulate-general. In certain countries, Sweden is represented by another Schengen country. There are also countries where Sweden does not have its own mission and is not represented by another country. If this is the case, anyone wishing to hand in a visa application must travel to the nearest country where there is a Swedish embassy or consulate-general.
If you intend to hand in your visa application at another Schengen country's mission abroad, you should contact the mission in advance. In such cases, it is this country's documentary requirements which will apply. The documents should also be translated into the language of that country.
To apply for a visa, you must fill in the form Application for Schengen Visa.
Ensure your application is complete
To enable the authorities to process your application, you must clearly state
- Why you are visiting Sweden
- How long you intend to stay in Sweden
- How you will support yourself during your time in Sweden
- The type of passport you hold and for how long it is valid
- Where you intend to travel following your visit to Sweden
- If you have a permit to enter the country you intend to travel to after your stay in Sweden
With your application, you must enclose
- one passport photograph in which you are looking straight ahead and which are not more than six months old
- an invitation – a letter – from the company or the organisation arranging the conference
- other documents which the embassy may require.
The invitation must contain information about you, for example
- your personal data
- the reason for your visit to Sweden
- how long you intend to be in Sweden
- who will be responsible for supporting you financially during the time you are in Sweden.
How long will it take?
You will normally receive a response within two weeks, but processing times can vary at embassies or consulate's. During the June–August holiday period, the processing time could be longer. If you need current information about this, contact the Swedish embassy or consulate-general which will process your application. If the Swedish embassy or consulate-general sends your application on to the Swedish Migration Agency, the process may take longer. To be sure that you receive your visa in time, you should submit your application at least two months before you are due to travel to Sweden.
Decisions on visas
In the vast majority of cases, the embassy or consulate makes the decision. Sometimes it will make certain checks with the other Schengen countries. If the mission abroad is uncertain how to assess your application, the application may be sent on to the Migration Agency in Sweden which will make the decision.
Most people who apply for a visa are successful. Your application may be rejected if the decision-making authority judges that you are unlikely to leave the Schengen zone after your visit and that the purpose of your visit is not as specified in your application. You may also be rejected if you are listed in the SIS computer system (Schengen Information System), where Member States register people who are not permitted to enter the Schengen zone.
How to appeal
If you received a decision you are not satisfied with, you can submit a written appeal no later than 3 weeks from the day you received the decision. In your appeal, write down which decision you are not satisfied with, and why and how you want it to be changed. If you have any documents that you didn´t submit earlier, you can supplement your case with them. Your appeal should be submitted to the Swedish embassy or consulate that made the decision. The Swedish embassy or consulate-general will verify that the appeal came in on time and will go over the case again. If more than 3 weeks have passed, the appeal will be rejected; in that case you will have to submit a new application.
If the Swedish embassy or consulate-general changes the decision
The decision can be changed if new information comes in. In that case you will be notified, and the entry visa placed in your passport.
If the Swedish embassy or consulate-general does not change the decision, it will be forwarded
If the appeal came in on time and the authority that made the decision sees no reason to change the decision, the case will be forwarded as soon as possible. Your application, the decision, and all other documents submitted in the case will be sent to the Migration Court in Göteborg. The Migration Court will then make a decision.