How to apply for a work permit as a berry picker representative
If you are the representative for a group of employees who are to work as berry pickers or service personnel, you can apply for a work permit for the workers online. It is the client or employer who starts the application by filling in an offer of employment in the service “online application for berry pickers”. Once the client or employer has done their part, the representative must log into the service and apply for a work permit.
In order to log in as a representative abroad, you must first visit the embassy to receive instructions on how to create an account for the online application. When you have created an account, you can apply for a work permit for the employees that you are representing. If you are an employer or representative in Sweden, you must instead contact the Swedish Migration Agency first.
If you have received an offer of work as a berry picker in Sweden but do not have a representative, you cannot apply via the online service. In that case, you must instead submit a paper application to the closest Swedish embassy or consulate-general. You can find more information at the bottom of the page.
Create a user account
As a representative, you will need a user account in order to make an application online. To create a user account, you will need to visit a Swedish embassy or consulate-general.
At the embassy or consulate-general, you identify yourself with a valid form of identification and a mobile phone which you can verify is your own and which can receive text messages. The user account is linked to your mobile phone number. You will also need to provide your email address and bring a copy of the Swedish branch's certificate of registration from the Swedish Companies Registration Office as well as a power of attorney from your employer stating that you represent the company.
The embassy staff will provide you with a temporary password which will be sent to your mobile telephone, and which you can use to create your user account. You will then receive an email with instructions for creating a password for your user account.
In order to complete the registration of the user account, you will need to log into the service with your username and password. When you log in, a text message with a code is sent to the mobile phone linked to the account. You will then need to provide the code in order to complete registration.
It is important that you have access to the email address which you have provided. The Migration Agency will use this email address to communicate with you throughout the period during which you are applying for work permits for the group of employees.
If you are an employer or representative in Sweden, you must instead contact the Migration Agency. The procedure is otherwise the same.
The employer or client starts the application process
The representative finalises the application
Once the client has created the offer of employment, the client will contact you so that you can finalise the application. The application will not be available until the client has finalised the offer of employment.
To log in, you will first enter your user name and password. When you log in, a text message with a code is sent to the mobile phone linked to the account. You will then need to provide the code in order to complete registration. In the application, you will fill in information about the people that the offer of employment concerns and enclose copies of their passports. You must also enclose a power of attorney from each employee as approval of you submitting an application on their behalf. You must know the employee's full name and any previous surnames, date of birth, citizenship, previous citizenship (where applicable), and place and country of birth.
Passport photocopies must include the pages containing personal data, photograph, passport number, issuing country, period of validity, the machine-readable code on the identity page and information on whether the employee is permitted to live in countries other than their home country. On the passport photocopy, figures and characters at the top and bottom of the passport pages must also be clearly visible.
It is important that you check that the information regarding the terms of employment in the offer of employment conform with those agreed on by the employer and employee.
Several employees may work on the application together, but it is the person who finally submits the application who is responsible for it. This is also the person whom the Migration Authority will communicate with if, for example, additional documents are required.
Pay and submit your application
In most cases you must pay a fee. You can pay using Visa or Mastercard. When the fee has been paid, you submit your application. You will receive an email confirming that your application has been submitted. The Migration Agency will contact you or the client if it needs more information.
The Migration Agency processes the application
Before the Migration Agency can make a decision on your case, all information must be filled in and all necessary documents enclosed. The processing time will be shorter if all required information is included when you submit your application. Note that the Migration Agency may in some cases need to examine your application further, even if you have included all the required information and documents.
Information needed for residence permit card
If the employee is granted a permit for more than three months, they will receive a residence permit card. The card proves that the employee has permission to reside in Sweden and contains information such as the employee's fingerprints and photograph.
The employee must therefore visit the Swedish embassy or consulate-general in order to have their photograph and fingerprints taken. The employee will need to do this even if they have previously had a residence permit card, as the information is not saved. An email will be sent to the representative when it is time for the employee to visit the embassy.
The decision is sent to you
As a representative, you will receive an email confirming that a decision has been made. You are given the actual decision by the embassy or consulate-general that you have specified in your application. The client will also receive a notification about the decision by mail.
You will need to bring your passport when collecting your decision. If the employee has received a work permit, they will receive the residence permit card within four weeks of the decision being made or from the employee being photographed and providing fingerprints at the embassy or consulate-general.
The residence permit card is produced in connection with the decision being made, but no sooner than three months before the residence permit becomes valid.
The process of producing or delivering the card cannot be sped up.
The employee can be granted a permit for the period for during which they have been offered work, but not for a period longer than the passport's validity.
If the Migration Agency rejects your application
If the Migration Agency rejects your application, you may appeal the decision within three weeks of the day you received it. Information on how to do this can be found in the decision letter.
If you do not apply via a representative
If you have received an offer of work as a berry picker in Sweden but do not have a representative, you cannot apply via the online service. You should instead fill in the form Application for a permit to work in Sweden – for applicants based abroad, number 148011, and submit it to a Swedish embassy or consulate-general in the country where you live. The application form specifies which documents you will need to include.
If you are unable to apply in your country, you must apply at the embassy or consulate-general closest to the country where you live. For information on the rules that apply at this embassy or consulate-general, visit swedenabroad.com.
If your family is coming with you to Sweden, each family member must submit their own application.