Work permits for trainees

Here is information for those who are citizens of a country outside the EU and have been offered a traineeship in Sweden within an international exchange program or international agreement.

Requirements for work permits

To be eligible for a work permit as a trainee, you must

  • have reached the age of 18
  • have a valid passport
  • have received a written offer of employment or the assignment that is to be carried out.

Requirements to use the e-service

  • to get an e-mail from the employer with a link that leads you to the e-service
  • copies of the pages in your passport that show personal data, photo, signature, passport number, issuing country, period of validity and if you have permission to live in countries other than your home country (if your passport will expire soon, you should renew it since you cannot get a permit for longer than the validity of your passport)
  • to be able to pay the application fee by card.

E-service for trainees

The employee begins the e-service

Which trainees do these rules apply to?

These rules apply to those who have received a traineeship through

  • an international exchange programme within organisations, such as AIESEC, IAESTE, JUF and SACCUSA
  • agreements on training exchanges between countries. Sweden has agreements with the USA and Canada, for example. There is also an exchange agreement between the EU and China for young managers.

If you have received a traineeship that is not a part of an international agreement, you must apply for a work permit according to ordinary rules for work permits. Then you must be able to show that you have been offered a salary and terms of employment that are equivalent to Swedish rules for trainees.

Read more about work permits according to ordinary rules for work permits

Traineeship through the organisations AIESEC, IAESTE, JUF or SACCUSA

The trainee organisation that mediated the traineeship begins the application by creating an offer of employment. In most cases, it is also the organisation that applies for a permit on your behalf (otherwise you receive a link with information on what you must do). Contact the organisation that mediated the traineeship for more information.

Traineeship through another international organisation

The organisation that mediated the traineeship begins the application by creating an offer of employment. In most cases, it is also the organisation that applies for a permit on your behalf. Contact the organisation that mediated the traineeship for more information.

Traineeship through agreements on training exchanges between countries

You apply for the permit from your home country or another country outside Sweden where you live. You complete the form Application for permit to work in Sweden – For those who are not in Sweden, number 148011, and turn it in to a Swedish embassy or consulate-general. Contact the embassy or consulate-general before you turn in your application.

In most cases, you must pay a fee.

Fees for work permits

Application for permit to work in Sweden – For those who are not in Sweden, form number 149011PDF

Find the nearest embassy at www.swedenabroad.comexternal link, opens in new window

After you have sent your application

If you are granted a permit for more than three months, you will receive a residence permit card. The card is a certification that you have permission to be in Sweden and contains your fingerprints and a photo of you, among other information.

If you need a visa to travel to Sweden, you must visit the Swedish embassy or consulate-general to be photographed and provide your fingerprints as soon as possible. You also need to do so if you previously had a residence permit card because your photo and your fingerprints cannot be saved. Contact the embassy or the consulate-general before your visit.

If you do not need a visa, you must book an appointment to submit your fingerprints and be photographed after you arrive in Sweden.

Find the nearest embassy at swedenabroad.comexternal link, opens in new window

Read more about residence permit cards

Check your application status

Check that your application has been registered or if you received a decision

After the decision

The decision is sent to the embassy or consulate-general where you turned in your application or that you wrote in your online application. If the trainee organisation has applied on your behalf, the decision will be sent to the embassy or consulate-general closest to where you live. When you go to collect your decision, you must bring your passport with you. You can receive a permit for the period you are offered training, but never longer than the validity of your passport. A permit as a trainee can be granted for one or more periods for a combined maximum of 18 months.

When the residence permit card is ready, the embassy or consulate-general will hand out or send the finished card to you. Keep in mind that it can take up to four weeks to manufacture and deliver the card to the embassy or consulate-general after you have received your decision. When you travel into Sweden, you must present the residence permit card together with a valid passport.

If you can travel to Sweden without a visa, you should be able to present a copy of the decision when you travel in. As soon as you can after arriving in Sweden, you must book an appointment to submit fingerprints and be photographed. When the residence permit card is ready, it will be sent to your address in Sweden.

If you are granted a permit for less than three months, you do not receive a residence permit card and must therefore present the decision together with your passport when you travel to Sweden.

Find the nearest embassy at swedenabroad.comexternal link, opens in new window

Book an appointment at the Swedish Migration Agency to submit fingerprints and be photographed if you can travel to Sweden without a visa

Important information about insurance

If you need to seek care in Sweden, you may need to pay for the care yourself if you are not nationally registered in Sweden and do not have a Swedish personal ID number. If you are nationally registered, you may also be registered with the Swedish Social Insurance Agency (Försäkringskassan) and be covered by Swedish social insurance.

To be nationally registered and get a Swedish personal ID number, you must generally have been granted a residence permit for at least one year in Sweden and that you plan to live here for one year or more. You should therefore get nationally registered as soon as possible after you have moved to Sweden.

Read more about national registration on the Swedish Tax Agency websiteexternal link, opens in new window

If the Swedish Migration Agency rejects your application

If the Swedish Migration Agency rejects your application, it means you are not entitled to a residence permit for Sweden. You may lodge an appeal against the decision within three weeks of the date when you received notification of the decision. Information on how to lodge an appeal can be found in your decision. If you have given someone a power of attorney document that authorises him/her to represent you, this person is able to lodge an appeal on your behalf.

Read more about how to appeal

If you are still in Sweden when your application is rejected, you must leave the country within the timescale given in the decision.

Read more about what you need to know if you have had your application rejected and are still in Sweden

If you cannot apply online

If you apply online, you are given clear instructions on how to complete your application and what you have to send in with it. It is easy to do it right from the beginning, which increases your chances of getting a decision faster.

You apply for the permit from your home country or another country outside Sweden where you live. You complete the form Application for permit to work in Sweden – For those who are not in Sweden, number 149011, and turn it in to a Swedish embassy or consulate-general. Contact the embassy or consulate-general before you turn in your application.

In most cases, you must pay a fee.

Fees for work permits

Application for permit to work in Sweden – For those who are not in Sweden, form number 149011PDF

Find the nearest embassy at www.swedenabroad.comexternal link, opens in new window

You must send in

  • copies of the pages in your passport that show personal data, the passport’s period of validity and if you have permission to live in countries other than your home country
  • a written offer from the organisation or company, which states the terms for your employment or assignment as a trainee.

If your passport will expire soon, you should renew it since you cannot get a permit for longer than the validity of your passport.

Last updated: 2019-10-28

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