Residence permits for visiting researchers

If you are a citizen of a country outside the EU and want to work as a visiting researcher, you are exempt from the requirement of a work permit, but you need to apply for a residence permit.

Due to planned maintenance, you cannot use our online services Sunday 8 December between 18.00 and 21.00.

We apologize for any inconvenience this may cause.

Requirements for residence permits

To be eligible for a residence permit, you must

  • have a valid passport (if your passport will expire soon, you should renew it since you cannot get a permit for longer than the validity of your passport)
  • have a hosting agreement with a research funding body (the party receiving the research work) that is approved by the Swedish Research Councilexternal link, opens in new window
  • pay a fee in most cases (fees for work permits).

You do not need a residence permit if you are to work for less than three months. However, citizens of certain countries need a visa to travel to Sweden.

Countries whose citizens must have a visa for Swedenexternal link, opens in new window

Read more about applying for a visa under Visiting Sweden

Requirements to use the e-service

In order to use the e-service, you need

  • copies of the pages in your passport that show personal data, photo, signature, passport number, issuing country, period of validity and if you have permission to live in countries other than your home country
  • the hosting agreement (that your research funding body sent to you).

E-service for visiting researchers

What does a visiting researcher do?

A visiting researcher is a person who has a PhD or is qualified to begin doctoral studies and has been invited by a research funding body that is approved by the Swedish Research Council to conduct research in Sweden. A research funding body can be a Swedish university, institution or a company.

People admitted to doctoral studies in Sweden to earn their PhD here or those who intend to conduct a part of their research studies in Sweden are not counted as visiting researchers. Anyone who has been admitted to doctoral studies in Sweden to earn their PhD must apply for a residence permit as a student. Anyone admitted to doctoral studies in a different country who will conduct part of their studies in Sweden must instead apply for a residence permit for visitors.

Read more about how to apply for a residence permit as a student

Read more about how to apply for a residence permit as a visitor

Residence permit for your family

Your family can receive residence permits for the same time as you. Family means

  • your partner (live-in partner, spouse or registered partner)
  • your or your partner’s unmarried children under 18 years of age.

How your family applies

You can apply for residence permits together. Then you apply for your family in your online application. If your family is to apply after you, they can submit their own online application.

Read more about how the family submits its own online application

After you have sent your application

Check your application status

You can check that your application has been registered with the Swedish Migration Agency or if you have received a decision on the page Check your application.

Get photographed and provide your fingerprints

If you need a visa to travel to Sweden, you must visit a Swedish embassy or consulate-general as soon as possible to be photographed and provide your fingerprints. You need to be photographed and submit your fingerprints even if you previously had a residence permit card because your photo and your fingerprints cannot be saved. Contact the embassy or the consulate-general before your visit.

Find the nearest embassy at swedenabroad.comexternal link, opens in new window

If you do not need a visa to travel to Sweden, you must book an appointment to submit documentation for the residence permit card at the Swedish Migration Agency after you arrive in Sweden.

Read more about residence permit cards

Book an appointment at the Swedish Migration Agency to submit fingerprints and be photographed (if you can travel to Sweden without a visa)

You cannot enter Sweden until the permit has been granted

Keep in mind that the permit must be granted before you travel to Sweden, but if you are already in Sweden with a residence permit for studies and will become a visiting researcher, you can apply for a permit online while you are in Sweden.

After the decision

The Swedish Migration Agency sends the decision to the embassy or consulate-general where you turned in your application or that you wrote in your online application. When you go to collect your decision, you must bring your passport with you. You can receive a permit for the same period that the hosting agreement covers, but never longer than the validity of your passport. If you are to continue conducting research in Sweden, you must apply for an extension of your permit.

Find the nearest embassy at swedenabroad.comexternal link, opens in new window

Residence permit card

When the residence permit card is ready, the embassy or consulate-general will hand out or send the finished card to you. Keep in mind that it can take up to four weeks to manufacture and deliver the card to the embassy or consulate-general after you have received your decision. When you travel into Sweden, you must present the residence permit card together with a valid passport.

If you can travel to Sweden without a visa, you should be able to present a copy of the decision when you travel in. As soon as you can after arriving in Sweden, you must book an appointment to submit fingerprints and be photographed. After that, we make your residence permit card. When the residence permit card is ready, we send it to your address in Sweden.

Book an appointment at the Swedish Migration Agency for the residence permit card (if you can travel to Sweden without a visa)

If you have a residence permit as a visiting researcher, you are exempt from the work permit requirement. This means that you have the right to get another job alongside of your research during the time that you have a residence permit.

Information for those who have recently moved to Sweden with a residence permit

The Swedish Institute’s website Working in Swedenexternal link, opens in new window

Important information about insurance

If you need to seek care in Sweden, you may need to pay for the care yourself if you are not nationally registered in Sweden and do not have a Swedish personal ID number. If you are nationally registered, you may also be registered with the Swedish Social Insurance Agency (Försäkringskassan) and be covered by Swedish social insurance.

To be nationally registered and get a Swedish personal ID number, you must generally have been granted a residence permit for at least one year in Sweden and that you plan to live here for one year or more. You should therefore get nationally registered as soon as possible after you have moved to Sweden.

Read more about national registration on the Swedish Tax Agency websiteexternal link, opens in new window

If the Swedish Migration Agency rejects your application

If the Swedish Migration Agency rejects your application, it means you are not entitled to a residence permit for Sweden. You may lodge an appeal against the decision within three weeks of the date when you received notification of the decision. Information on how to lodge an appeal can be found in your decision. If you have given someone a power of attorney document that authorises him/her to represent you, this person is able to lodge an appeal on your behalf.

Read more about how to appeal

If you are still in Sweden when your application is rejected, you must leave the country within the timescale given in the decision.

Read more about what you need to know if you have had your application rejected and are still in Sweden

Permit extension

If you want to continue working as a visiting researcher after your permit expires, you must apply for an extension of your residence permit. It is important that you submit your application before your current permit expires. You can receive a permit for the same period that the hosting agreement covers, but never longer than the validity of your passport. Once you have had a residence permit for research for four years, you can receive a permanent residence permit that is valid as long as you live in Sweden. Keep in mind that if you have not lived in Sweden for extended periods of time during the permit period or have not worked, it may affect the possibility of getting a permanent residence permit.

How to apply to extend your permit

You can apply to extend your permit online. Apply before your current permit expires.

In most cases, you must pay a fee.

Fees for residence permits for visiting researchers

What to send with your extension application

  • copies of the pages in your passport that show personal data, photo, signature, passport number, issuing country, period of validity and if you have permission to live in countries other than your home country
  • the form Hosting agreement for visiting researchers in Sweden, number 230011
  • certificates from all of your employers with information on the dates you worked in Sweden if you had permission to work in Sweden for almost four years and if you want to apply for a permanent residence permit. The certificate must also indicate if you had any absences or not.

Hosting agreement for visiting researchers, form number 231011PDF

Read more about the requirements for the online application

When we have received your application

If you submitted an extension application before your previous permit expired, you have the right to stay in Sweden until the Swedish Migration Agency has made its decision.

If you travel abroad in connection with your permit expiring, it may be difficult for you to come back into Sweden before you have had your new permit granted. You may then need to way for your new decision outside Sweden.

If you are granted a residence permit, you get a residence permit card. The card is a certification that you have permission to be in Sweden and contains your fingerprints and a photo of you, among other information. You must therefore book an appointment to submit fingerprints and be photographed as soon as possible. You also need to do so if you previously had a residence permit card because your photo and your fingerprints cannot be saved.

Check that your application has been registered or if you received a decision

Book an appointment at the Swedish Migration Agency for a residence permit card

Read more about residence permit cards

After the decision

The decision is sent to your home address in Sweden. When the residence permit card is ready, it is sent home to you within around a week.

If you cannot apply online

If you apply online, you are given clear instructions on how to complete your application and what you have to send in with it. It is easy to do it right from the beginning, which increases your chances of getting a decision faster.

If you cannot apply online, you complete the form Application for residence permit for visiting researcher, number 126001, and turn it in at a Swedish embassy or consulate-general in the country in which you live. The application form indicates what documents you must attach to it. Contact the embassy or consulate-general before you turn in the application.

If it is not possible to apply in your country, you must apply at the embassy or consulate-general that is closest to the country in which you live. Contact the embassy or consulate-general before you turn in your application for more information.

If you apply at an embassy or a consulate-general, you pay the fee when you submit your application. For information on fees, contact the embassy or consulate in question since they do not have the same fee regulations as the Swedish Migration Agency.

Application for residence permit for visiting researchers, form number 127011PDF

Hosting agreement for visiting researchers, form number 231011PDF

Websites of Swedish embassies and consulates-generalexternal link, opens in new window

If you are to apply to extend your permit, you complete the form Application for residence permit for visiting researchers, number 127011. The application form indicates what documents you must attach to it.

Application for permit for family members of employees, visiting researchers, sports practitioners and the self-employed, form number 133011PDF

Send the application to

Migrationsverket
Box 3100
903 03 Umeå

In most cases, you must pay a fee

Last updated: 2019-10-28

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