Employing a visiting researcher

A visiting researcher, who is a citizen of a country outside the EU and wants to work in Sweden, is exempt from the requirement of a work permit, but needs a residence permit.

Requirements for residence permits

The visiting researcher applies for a residence permit him- or herself, but if you want to employ a visiting researcher, you must

  • be approved as a research funding body by the Swedish Research Councilexternal link, opens in new window
  • complete the form Hosting agreement for visiting researchers in Sweden, number 231011, which must be signed by you and the researcher
  • send the hosting agreement to the researcher who must submit it together with his or her application for a residence permit.

Hosting agreement for visiting researchers in Sweden, form number 231011PDF

For work that lasts less than three months, no residence permit is needed. However, citizens of certain countries need a visa.

Countries whose citizens must have a visa for Swedenexternal link, opens in new window

The visiting researcher’s permit must be issued before travel to Sweden. A person who is in Sweden with a permit for studies can, however, apply online while he or she is in Sweden.

Read more about what applies for visiting researchers

Requirements for the visiting researcher to be able to use the e-service

In order for the visiting researcher to be able to use the e-service, you as the employer need to

  • send the hosting agreement (the visiting researcher must send in the hosting agreement with his or her application).

E-service for visiting researchers

The visiting researcher uses the e-service

What does a visiting researcher do?

A visiting researcher is a person who has a PhD or is qualified to begin doctoral studies and has been invited by a research funding body that is approved by the Swedish Research Council to conduct research in Sweden. A research funding body can be a Swedish university, institution or a company.

People admitted to doctoral studies in Sweden to earn their PhD here or those who intend to conduct a part of their research studies in Sweden are not counted as visiting researchers. Anyone who has been admitted to doctoral studies in Sweden to earn their PhD must apply for a residence permit as a student. Anyone admitted to doctoral studies in a different country who will conduct part of their studies in Sweden must instead apply for a residence permit for visitors.

Read more about applying for a residence permit as a student

Read more about applying for a residence permit as a visitor

After the decision

When a decision is made, a copy is sent to you, which states if the permit has been granted or not. If you want access to the reasons for the decision, you need an authorisation from the researcher. If the person is granted a permit, it is valid for the same period that the hosting agreement covers, but never longer than the validity of the person’s passport. A person with a residence permit as a visiting researcher is exempt from the requirement of a work permit and may thereby work somewhere else alongside of his or her research.

People who are granted a permit for three months or more also receive a residence permit card that is handed out by the embassy or consulate. The card must be presented together with the passport upon entry and is proof of the right to be in Sweden. It takes up to four weeks to manufacture and deliver the card.

Read more about residence permit cards

Extension

If the hosting agreement is extended, the researcher must apply to extend his or her permit. If after four years there is still a hosting agreement, the researcher may be granted a permanent residence permit.

If the Swedish Migration Agency denies the application

A decision on a work permit can be appealed within three weeks. Information on how to appeal is provided in the employee’s decision.

Notify the Swedish Tax Agency

When you employ somebody from a country outside the EU, you must notify the Swedish Tax Agency. You do so by completing the form “Notification – Employment of a foreigner SKV 1160” with information on name, address and period of employment for the person who is to work for you. You can find the form on the Swedish Tax Agency websiteexternal link, opens in new window.

You must save copies of documents that show that the person has the right to be and work in Sweden. The documents must be archived for the entire period of employment and 12 months after the end of the employment.

Extension

If the hosting agreement is extended, the researcher must apply to extend his or her permit. If after four years there is still a hosting agreement, the researcher may be granted a permanent residence permit.

Last updated: 2019-09-19

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