Applying for a residence and work permit as a representative for berry pickers

If you are a representative for employees who are to work as berry pickers or service personnel, you can apply for residence and work permits for the employees via the e-service. The client first creates an offer of employment in the e-service and you can then submit your application.

Requirements for residence and work permits

In order for the employees to be granted a permit

  • they must have a valid passport
  • they must have been offered terms of employment that are at least on the same level as the Swedish collective agreements or what is customary in the profession or industry
  • they must be offered work to such an extent that the salary is at least SEK 13,000 per month before tax
  • you must have the intention of taking out medical insurance, life insurance, industrial injuries insurance and occupational pension insurance for them once they begin employment.

Requi­re­ments to use the e-service

In order to use the e-service as a representative, you need

  • to visit a Swedish embassy or consulate to create an account for the e-service (remember to take a valid ID, a mobile phone, the Swedish branch’s registration certificate from the Swedish Companies Registration Office and an authorisation from your employer that states that you represent the company)
  • to receive confirmation from the client that you can begin the application in the e-service
  • to have an authorisation from each of the employees that shows that they approve of you submitting an application for them
  • to have copies of the passports for each of the employees
  • to know the complete names and possible former surnames, dates of birth, citizenship, any former citizenship, places of birth and countries of birth for each of the employees
  • a Visa card or MasterCard to pay any fees for the application (fees for work permits).

Find the nearest embassy at Swedenabroad.comexternal link, opens in new window

The client begins the e-service

Remember that you cannot begin your application before the client has created an offer of employment in the e-service.

Authorisations and copies of passports

In the application, you must append an authorisation from each of the employees that shows that they approve of you submitting an application for them. You must also append copies of the passports of the employees.

Autho­ri­sa­tions

An authorisation may be a signed letter where the person applying for a permit gives another person the possibility to represent him or her.

The authorisation must include

  • information stating that it is an authorisation
  • name, date of birth and address of the employee
  • information stating that the employee grants the representative the right to submit an application
  • information stating that the employee grants the representative the right to submit an application
  • name, personal ID number and address of the representative
  • the signature of the employee
  • the date and place of where the authorisation was signed.

 Authorisation, form number 106011PDF

Copies of passports

The passport copy must contain the pages that show personal data, photo, signature, passport number, issuing country, period of validity, the machine-readable code on the identity page and if the employee has permission to live in countries other than his or her home country. On the passport copy, numbers and text at the top and bottom of the passport pages must also be clearly visible.

Important information about insurance

In order for the employee to be able to receive a residence and work permit, you as a representative/employer must have taken out medical insurance, life insurance, industrial injuries insurance and occupational pension insurance for the employee once he or she begins employment.

Anyone who is in Sweden for a period of time less than one year does not have the same right to social security benefits as those who are resident there. This is why it is important that the person has insurance that covers costs that may arise, for example, in the event of an illness or accident.

After you have sent the application

If the employee is granted a permit, he or she will receive a permit card. The card is a certification that the employee has permission to be in Sweden and contains the employee’s fingerprints and photo, among other information.

As a representative, you must therefore book an appointment at a Swedish embassy or consulate-general so that the employee can be photographed and submit his or her fingerprints. The employee must also do so even if he or she previously had a permit card since the information is not saved. An e-mail is sent to you as the representative once it is time for the employee to visit the embassy.

Find the nearest embassy at Swedenabroad.seexternal link, opens in new window

Read more about residence permit cards

After the decision

As a representative, you receive an e-mail that the decision has been made. You receive the actual decision at the embassy or consulate-general you stated in your application.

When a person is employed from a country outside the EU, this must generally also be reported to the Swedish Tax Agency.

Resi­dence permit cards

If the employees have been granted residence and work permits, they will each receive a residence permit card within four weeks after the decision has been bade if the employee has submitted fingerprints and been photographed. If fingerprints and photo are taken after the decision, it takes around four weeks from that date.

The residence permit card can also be sent from the Swedish Migration Agency to the client in Sweden. The card is then forwarded to you as the representative.

The residence permit card is manufactured in connection with the decision being made, although no earlier than three months before the residence permit begins to apply.

It is not possible to shorten the time for manufacture and delivery of the card.

The employee can receive a permit for the period he or she is offered work, but not longer than the validity of his or her passport.

If the Swedish Migra­tion Agency denies the employee’s appli­ca­tion

If the Swedish Migration Agency denies the employee’s application, it means that the employee does not have the right to a residence permit or to work in Sweden. As a representative, you can appeal the decision within three weeks of the date you received the decision. Information on how to appeal is provided in your decision.

Last updated: 2021-06-30